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Private Jet Charter: A Quick Guide for Personal Assistants
- 365 Aviation
- Sep 22
- 4 min read
When it comes to supporting senior executive and ultra-high-net-worth individuals, private aviation remains one of the most important tools in a personal assistant’s toolbox, offering unrivalled discretion, flexibility and time efficiency. Yet for those new to chartering, the process can often feel daunting: balancing best value for money with impeccable standards of service and safety.
This guide aims to provide both PAs and EAs with a clear, practical checklist and the essential insights needed to book a private jet with confidence.
Booking Checklist:
1. Lead Time
Plan ahead whenever possible. Booking at least a month in advance typically secures the best aircraft options and the most competitive rates. Last-minute charters often mean limited choice or higher costs—though, on occasion, you might be able to take advantage of an empty leg deal for significant savings.
Sign up here for weekly empty leg alerts.
2. Aircraft Type
Selecting the right aircraft starts with understanding your principal’s priorities. Is the focus on saving time , maximising comfort, or choosing an aircraft ideal for in-flight business meetings? Once the priority is clear, we can match the aircraft accordingly, taking into account range, seating capacity, luggage requirements and onboard amenities such as Wi-Fi, beds, and customisable cabin layouts.
Check out our aircraft guide here
3. Routing & Airports
Private jet charters are known for reaching destinations and smaller airports commercial airlines can’t, perfect for reducing transfer times and arriving closer to your final destination. Our team, well versed in travel planning, can offer guidance on which airports to choose to ensure a smooth and speedy journey.
4. Ground Transportation
To save time, confusion and stress, we can assist with coordinating luxury car services or helicopter transfers, ensuring an easy transition from home to the airport and vice versa. If you’re trying to stick to a tight schedule, we recommend adding in a little buffer time for added peace of mind.
5. Catering & Special Requests
One of the many luxuries of flying private is the ability to curate every detail of the in-flight experience. From personalised entertainment options and luxury amenity kits to creating bespoke menus and even sourcing a dish from a particular restaurant, the possibilities are almost limitless. To make sure everything goes as planned, confirm all requests at least 48 hours prior to departure.
6. In-Flight Connectivity & Business Needs
If your principal plans to work in flight, we can also arrange seating and cabin layouts best suited to business productivity, as well as ensure Wi-Fi is onboard.
7. Pricing & Payment
Private jet charter pricing can vary significantly depending on several factors, including, aircraft type, passenger tax, flight distance and airport fees. It’s also important to clarify what is included in the quote – fuel landing fees, catering and ground transport can all impact this final cost.
At 365 Aviation, we prioritise transparency and trust, ensuring there are no hidden fees, and offer various payment options, including cryptocurrency
Need a price for a private jet? Message us on WhatsApp
8. Documentation
Be sure to have all passport details ready and check for required visas or documentation well in advance. Our team will guide you through the specific requirements for each destination, making the process simple.
9. Safety Standards
At 365 Aviation, safety is paramount. With over 10 years in the industry, we have built a trusted network of reputable operators, all rigorously vetted to ensure every flight meets the highest standards of reliability and security. As proud members of the ACA, NBAA and AsBAA, you can book with complete confidence and peace of mind.
10. Contingency Planning
Even the best-laid plans can be disrupted by weather, air traffic delays, or last-minute changes. That’s where our experienced team truly shines, quickly adapting, coordinating alternatives, and ensuring the journey remains seamless and stress-free.
11. Environmental Considerations
For sustainability-conscious clients, we offer carbon offset programmes to help reduce the environmental impact of private flights.
Explore here
12. Communication & Updates
As an independent private aviation specialist headquartered in London, our boutique size is our greatest strength. From your initial enquiry to wheels up, you’ll have a dedicated single point of contact, providing real-time updates and complete reassurance that every detail of your principal’s journey is managed flawlessly.
13. Value-Added Extras
At 365 Aviation, our commitment goes far beyond coordinating exceptional flights. Through our Live365 programme, we have forged strong partnerships with leading luxury brands to offer a complete lifestyle and travel service. This includes access to:
· Private Island Retreats
· High-End Hotels and Resorts
· Superyacht Charters
· Wine and Gastronomy Tours
· Auctions and Art Shows
· F1 and Exclusive Sports Packages
· Hypercar Driving Experiences
· Fashion Weeks and High Jewellery
· Football Club Memberships
Interested in learning more? Check out Live365 here
At 365 Aviation, we’re here to help you navigate the world of private aviation with confidence, helping you to arrange urgent charters, co-ordinate multi-leg itineraries and every detail in between.
From your initial enquiry to wheels up, you’ll work with one contact, who over time, will get to know your principal’s preferences intimately. This close partnership allows us to anticipate needs, streamline bookings, and deliver a truly bespoke experience, so you can focus on other priorities with confidence.
In an industry where discretion, reliability, and precision are paramount, partnering with a trusted provider ensures every journey is seamless, meticulously managed, and tailored to meet the expectations of UHNWIs.
Contact us today at charter@365aviation.com to learn more and arrange your next private charter.
